Quarterly Business Reviews (QBRs) should improve supplier performance, build stronger partnerships, and support your SRM strategy. If your team is spending more time preparing spreadsheet reports than having real business conversations, something needs to change.
Why Traditional QBRs Often Fall Short
Most QBRs turn into long meetings with limited value. Suppliers often lead the session, data is spread across different spreadsheets, and it is hard to walk away with real actions or improvements. This leads to missed opportunities to drive vendor performance and create value.
Three Mistakes That Undermine Your QBRs
No Ownership
Letting suppliers drive the agenda usually results in sales pitches and little focus on true performance. Procurement teams should set the structure and guide the discussion with clear expectations.
Lack of Measurement
When QBRs focus on numbers but do not connect them to actions, meetings become routine and forgettable. Scorecards should highlight performance and lead to practical improvement plans.
Poor Internal Alignment
When your team is not unified before the QBR, you risk sending mixed signals. Make sure all stakeholders agree on goals and priorities before the meeting.
How to Run QBRs That Actually Work
We built Vendor Score IT to help teams create QBRs that are clear, focused, and measurable. Our tool centralizes supplier performance data, automates reminders, and makes it easy to build a scorecard for every supplier, so you never have to chase spreadsheets again.
- Use a set agenda for every QBR, starting with your business priorities, then supplier updates, procurement insights, and a data-driven performance review,
- Prepare performance data and scorecards in advance, so you are always ready with accurate information,
- Meet with your team before the QBR to align on key messages and focus areas,
- End each QBR with specific next steps, assigned owners, and clear deadlines,
If you want to run QBRs that help your team focus on supplier performance and deliver real value for your business, see how Vendor Score IT can support your process.